Grants and Charitable Giving

Apply for a Grant or Charitable Gift

The general application deadline for this year is on 1 September 2024 at 8 p.m. Pacific Time. The 2024 application is available for download on this page.

General Inquiries

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Download or Print an Application

Submission Deadline: 1 September 2024

Download a PDF of the 2024 application here.

Please email completed applications to:

Or mail completed applications to:

The Robert and Mary Jane Smith Foundation

Post Office Box 2347

Clackamas, Oregon 97015-2347

United States of America

If you wish to fill out your application on your computer, you may do so through the employment of an application such as Adobe Acrobat Reader.

General Grant and Charitable Giving FAQs

When are grant applications due?

The submission deadline for the 2024 fiscal year is on 1 September 2024 at 8 p.m. Pacific Time.

Where should my organization's application be submitted?

Applications may be submitted electronically or by mail. Please be advised that because completed applications typically include additional documents, envelopes may require additional postage.

To submit your application electronically, please email it to

To submit an application by mail, please send it to:

The Robert & Mary Jane Smith Foundation

PO Box 2347

Clackamas, Oregon 97015

United States of America

I am having difficulty emailing my application. How may I receive assistance?

If you are experiencing difficulties while submitting your completed application via email, please double-check the size of the application file. While we are able to accept files as large as 24 MB via email, many email clients have a much lower file size limit.

We are always happy to provide support during the application process. Feel free to contact us at

As an alternative to submitting via email, the foundation welcomes physical applications submitted by mail. Applications may be mailed to:

The Robert and Mary Jane Smith Foundation

Post Office Box 2347

Clackamas, Oregon 97015

United States of America

When will decisions be made, and when will my organization hear from the foundation?

At this time, the foundation does not employ a rolling application system, and begin our application review process once the September 1 application deadline has passed. You can expect to receive a formal communication during the fourth fiscal quarter of the year. Under normal circumstances, gifts are also distributed during the fourth fiscal quarter of the year.

My organization received a grant last year. Must it submit another application this year in order to be considered for another grant?

Yes. In order to be considered again, your organization must submit another application. If you have specific questions pertaining to the re-application of your organization, please reach out to us.

Applications for organizations which have received grants from our foundation in the past may occasionally be accompanied by special instructions. However, if your organization has not received special instructions from the foundation, we ask that you please fill out the general application without modification.

My organization has been approved for a charitable gift or grant. How should it expect to receive funds?

Unless specific terms have been agreed upon post-approval, you should expect to receive a check payable to your organization. Checks are typically mailed or, under certain circumstances, hand-delivered by an associate or trustee.

My organization received an invitation to apply for a grant. Does this mean it has a higher likelihood of being approved for a grant or charitable gift?

No. The foundation considers all applications received which meet our qualifications (see above for details) and receiving an invitation to apply does not increase odds of approval. Application approval is contingent on the foundation's giving priorities, which are determined by the board of trustees.

Is my organization allowed to apply for a grant or gift every year?

Yes. At this time, the foundation does not limit the number of consecutive years in which a qualifying organization may apply (or be approved for) for a grant or charitable gift.

What qualifications must my organization meet in order to be considered for a grant or charitable gift?

Eligible organizations must be tax-exempt under section 501(c)(3) of the Internal Revenue Code and are required to provide an IRS Letter of Determination as part of their application. If these conditions are not met, applications cannot be considered.

In order to be considered, organizations must also include appropriate contact information. This includes a mailing address, as well as phone number and/or an email address. If you are unable to provide an appropriate mailing address, please contact us.

My organization's application was not approved last year. May it re-apply this year?

Yes, your organization is welcome to re-apply. If you have questions surrounding application submission or approval, please contact us.

My question was not listed. How may I receive further assistance?

If you did not locate an answer to your question, please contact us.